IMPORTANT: MUST BE WILLING TO WORK AT OUR OFFICE IN AYALA AVENUE, MAKATI CITY

Accounts Payable Specialist (or Accounts Payable Associate)

Department: Accounting / Finance
Job Objective / Purpose: To ensure accurate and timely processing of all company payables while maintaining strong internal controls and positive relationships with vendors.

Key Responsibilities:

1. Invoice Processing:
- Review and verify invoices and payment requests.
- Match invoices to purchase requests and delivery receipts.
- Ensure approvals are obtained before processing.

2. Payments:
- Prepare checks or initiate online bank transactions.
- Monitor due dates and ensure timely payments to avoid penalties or late charges.
- Record payments accurately in the accounting system.

3. Vendor Management:
- Maintain updated vendor records.
- Address vendor inquiries and reconcile vendor statements.

4. Reconciliation and Reporting:
- Reconcile accounts payable transactions and prepare AP aging reports.
- Assist in month-end and year-end closing activities.

5. Compliance & Documentation:
- Ensure compliance with BIR regulations (e.g., VAT, withholding tax).
- File and maintain proper documentation for audit purposes.

Qualifications:

Education:
- Bachelor’s degree in Accountancy, Finance, or a related field.

Experience:
- At least 2 years of relevant experience in Accounts Payable or general accounting.

Skills & Competencies:
- Familiarity with accounting software (e.g., QuickBooks, Xero, SAP, or local ERPs).
- Strong attention to detail and organizational skills.
- Basic understanding of Philippine tax regulations (e.g., VAT, EWT, 2307).
- Ability to manage time and meet deadlines.
- Professionalism in dealing with vendors and internal departments.

Tools/Software:
- MS Excel (intermediate proficiency preferred)
- Quickbooks/ Xero/ Zoho Books accounting system used by the company
- BIR eFPS

Reporting Line:
Reports directly to the Accounting Manager or Finance Manager (depending on the org chart).

Work Setup:
on-site in Makati office